Zoho Mail & Workplace Solutions
Secure, ad-free business email with Zoho Mail, Domain Email Configuration, Email Migration, Zoho Workplace, Backup Solutions, Security Management, and Dedicated Admin Support for growing businesses.
Professional Email Without the Enterprise Price Tag
Zoho Mail delivers clean, ad-free business email hosted on your own domain — a cost-effective alternative to Microsoft 365 and Google Workspace for small and mid-size businesses. With powerful admin controls, eDiscovery, and seamless integration with the broader Zoho ecosystem, it is an ideal choice for organizations seeking reliable email without premium licensing costs.
GRACA BUILDSYS LLP provides complete Zoho Mail and Zoho Workplace services including domain configuration, user setup, email migration, backup solutions, security hardening, and ongoing administration tailored to your business needs.
Zoho Mail
Workplace
Backup
Security
Zoho Mail Setup
End-to-end deployment from account creation to user onboarding — delivered by our Zoho-certified specialists.
Account Provisioning
Zoho organization account creation, plan selection, and initial admin console configuration with organizational structure setup.
Organizational Units
Department-based organizational units, group email addresses, distribution lists, and role-based access control configuration.
Client Configuration
Zoho Mail web client, mobile app, and IMAP/POP setup for Outlook, Thunderbird, and Apple Mail with step-by-step user guides.
Domain Email Configuration
Custom Domain Email
Host professional email on your company domain (name@yourcompany.com) with Zoho Mail. We handle complete DNS configuration including MX records, SPF, DKIM, and DMARC to ensure deliverability and protect against spoofing.
- Ad-free, clean email interface
- Generous storage — 50 GB to 100 GB per user
- Custom email policies and retention rules
- Shared mailboxes and group inboxes
Mail Lite
/user/mo — 5 GB
Mail Premium
/user/mo — 50 GB
Workplace Standard
/user/mo — Mail + Office Suite + 30 GB storage
Indicative pricing. Contact us for volume discounts and annual billing options.
Email Migration Services
Migrate from Microsoft 365, Google Workspace, on-premises Exchange, or any IMAP/POP email system to Zoho Mail.
Migration Assessment
Audit existing mailboxes, identify shared accounts, map folder structures, and create a phased migration plan with minimal business disruption.
Data Transfer
Automated migration of emails, contacts, calendars, and tasks using Zoho Migration tools with parallel processing for large mailbox volumes.
Verification & Support
Post-migration data integrity checks, DNS cutover, and dedicated support during the transition with user training and troubleshooting.
Zoho Workplace
A complete productivity suite beyond email — documents, spreadsheets, presentations, and team collaboration.
Zoho Writer
Online word processor with real-time collaboration, templates, and mail merge capabilities.
Zoho Sheet
Spreadsheet application with formulas, pivot tables, charts, and collaborative editing.
Zoho Show
Presentation tool with themes, animations, and broadcast mode for remote presentations.
Zoho Meeting
Video conferencing with screen sharing, recording, and webinar hosting for up to 100 participants.
Admin Support & Management
- User provisioning, deprovisioning, and license management
- Email routing rules, filters, and auto-responder configuration
- Spam filter tuning and quarantine management
- Custom domain and subdomain management
- Integration with Zoho CRM, Books, Projects, and other apps
- Monthly health reports and optimization recommendations
Priority Helpdesk
Dedicated support for admin tasks and end-user issues including password resets, mailbox configuration, mobile setup, and delivery troubleshooting. Our team acts as your extended IT department for all Zoho-related needs.
Email Backup & Archiving
Protect your business communications with automated backup and long-term archiving solutions.
Automated Backup
Scheduled backup of all mailboxes, contacts, and calendars to secure cloud storage with point-in-time recovery and retention policies configurable to your compliance needs.
eDiscovery & Archiving
Legal hold, email archiving, and eDiscovery search capabilities for regulatory compliance, audit readiness, and litigation support with tamper-proof retention.
Disaster Recovery
Rapid mailbox restoration from backups in case of accidental deletion, account compromise, or service disruption. Tested recovery procedures with documented RTO and RPO targets.
Security Features
TLS Encryption
End-to-end encryption for email in transit and at rest with S/MIME support for signed and encrypted messages.
Multi-Factor Auth
TOTP, SMS, and hardware key-based MFA enforcement across all user accounts and admin access.
Anti-Spam & Phishing
Advanced spam filtering, phishing detection, malware scanning, and quarantine management with admin controls.
Audit Logs
Comprehensive audit trails for login activity, admin actions, email delivery, and policy changes.
Benefits of Zoho Mail with GRACA BUILDSYS
Cost-Effective
Significantly lower per-user costs compared to Microsoft 365 and Google Workspace without compromising on core email features.
Ad-Free Experience
Clean, distraction-free email interface with no advertisements — a professional experience for your team and clients.
Zoho Ecosystem
Seamless integration with Zoho CRM, Books, Inventory, Projects, and 45+ business applications under one platform.
Indian Data Centers
Data hosted in Zoho's India data centers ensuring compliance with local data residency requirements and low-latency access.
Granular Control
Extensive admin policies for email retention, forwarding restrictions, attachment controls, and access management.
Local Expert Support
GRACA BUILDSYS provides hands-on setup, migration, and ongoing admin support with SLA-backed response times.
Frequently Asked Questions
Zoho Mail is ideal for small to mid-size businesses (5–500 users) seeking professional domain email at an affordable price. It is particularly popular among businesses already using Zoho CRM, Books, or other Zoho applications, and those who prefer ad-free email without premium cloud suite pricing.
Zoho Mail provides email hosting only. Zoho Workplace includes Mail plus the full office suite (Writer, Sheet, Show), Zoho Meeting, WorkDrive cloud storage, and admin controls — offering a complete productivity platform similar to Google Workspace at a lower cost.
Yes. We perform complete migrations from Microsoft 365, Google Workspace, on-premises Exchange, and other IMAP-based email systems. All emails, contacts, calendars, and folder structures are preserved during the migration process.
Yes. Zoho Mail supports IMAP/POP for Outlook, Thunderbird, and Apple Mail configuration. Native apps are available for iOS and Android. We provide setup guides and remote assistance for all client configurations.
We implement automated scheduled backups of all mailboxes to secure cloud storage with configurable retention periods. eDiscovery and legal hold features are available on Workplace plans for compliance and audit requirements.
Yes. Our managed admin services cover user management, security policy updates, spam filter tuning, backup monitoring, integration support, and end-user helpdesk — allowing you to focus on your core business.
Get Started with Zoho Mail
Request a free consultation and customized Zoho Mail or Workplace proposal for your organization.